Submission Guidelines

Review Manuscript Submission

Submitted papers must be unpublished and not considered elsewhere for publication.Submissions are limited to 8 pages in length in Two-Column Format, including references, figures and tables. Authors are requested to submit their manuscripts electronically through the EDAS web site.

Review manuscript submission is now closed.

Camera-ready version Submission

STEP 1: Format final version of paper

Please read the reviews and follow the reviewers' recommendations for revising your final paper.
To guarantee good quality proceedings contents, your paper must comply with the Med-Hoc-Net 2011 paper specifications. In particular, this means:

Paper length for regular papers is limited to 8 double column (and for posters 4 double column) pages in a font no smaller than 10-points.
Two-columns IEEE Transactions style.
PDF format only is accepted.
Do NOT page number your manuscript.
Do NOT include hyperlinks in your manuscript.
Do NOT apply security settings to your PDF file.

Guidelines for preparing proceedings-style manuscripts are available for LaTeX and Microsoft Word users in a specific template, in the following link.

Print out a hard copy of the paper for final content review. Review very carfully the formatting requirements. In particular, check acknowledgments, equations, and author affiliations.

STEP 2: Generate IEEE Xplore-compatible PDF Format Paper

IEEE is very strict about the requirements for converting application files or PostScript files to full-text PDF for inclusion in IEEE Xplore. The new IEEE Xplore Requirements for PDF will be enforced. All conference articles submitted for inclusion in IEEE Xplore must be in Xplore-compatible PDF format.

Introduction to IEEE PDF eXpress

Med-Hoc-Net 2011 has registered for use of the IEEE tool: IEEE PDF eXpress.

According to the new IEEE Xplore Requirements for PDF, all conference articles submitted for inclusion in IEEE Xplore must adhere to the IEEE Xplore PDF specification for compatibility.

IEEE PDF eXpress is a free service to IEEE conferences, allowing their authors to make IEEE Xplore-compatible PDFs (Conversion function) or to check PDFs that authors have made themselves for IEEE Xplore compatibility (PDF Check function).

It is important to note that submitting a file to IEEE PDF eXpress is only for creation of a compliant PDF file, you must still submit your final paper through EDAS.

Instructions for IEEE PDF eXpress

1. Access the IEEE PDF eXpress site: Click http://www.pdf-express.org/

First-time users:	Previous users, but using it the first time for a new conference:	Returning users:
a. Click "New Users- Click Here".	a.Enter medhocnet2011xp for the Conference ID, your email address, and enter the password you used for your old account.	a.Enter medhocnet2011xp for the Conference ID, email address and password.
b.Enter medhocnet2011xp for the Conference ID, your email address, and choose a new password.Continue to enter information as prompted.	b.When you click "Login", you'll receive an error saying you need to set up an account. Simply click "Continue".By entering your previously used email address and password combination,you will enable your old account for access to this new conference.
c.You will receive online and email confirmation of successful account setup.	c.Check that the contact information is still valid, and click "Submit".
	d.You will receive online and email confirmation of successful account setup

2.For each conference paper, click "Create New Title".

3.Enter identifying text for the paper (title is recommended but not required)

4.Click "Submit PDF for Checking" or "Submit Source Files for Conversion"

5.Indicate platform, source file type (if applicable), click Browse and navigate to file, and click "Upload File". You will receive online and email confirmation of successful upload.

6.You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for Checking, the email will show if your file passed or failed.

Options(choose one)	If the PDF submitted fails the PDF check:	If you are not satisfied with the IEEE PDF eXpress-converted PDF:	If the PDF submitted passed the PDF Check, or you are satisfied with yourIEEE PDF eXpress-converted PDF:
Option 1	Submit your source file for conversion PDF Check, or by clicking Try again,then Submit Source Files for Conversion.	Resubmit your source file with corrections (Try again, then Submit Source Files for Conversion)
Option 2	Read the PDF Check report, then click "The PDF Check Report" in the sidebar to get information on possible solutions.	Submit a PDF by clicking Try again,then Submit PDF for Checking	Submit your IEEE Xplore compatible PDF.
Option 3	"Request Technical Help" through your account.	"Request a Manual Conversion"through your account.	Submit your IEEE Xplore compatible PDF.

STEP 3: Submit the PDF Paper File on the EDAS system

To appear in the proceedings of the conference we must have the final version of your full camera-ready paper by Sunday May 15 2011. Your camera-ready paper(s) should be uploaded electronically through the EDAS system. Please update the author names, the title, and the abstract of your paper on EDAS as well.

STEP 4: Submit IEEE Copyright Form on the EDAS system

IEEE policy requires that, prior to publication, all authors or their employers must transfer to the IEEE in writing any copyright they hold for their individual papers. Transferring copyright is a necessary requirement for publication, except for material in the public domain or which is reprinted with permission from a previously published, copyrighted publication.
In order to fill in the electronic IEEE Copyright Form, please access the EDAS page of your accepted paper(s), and click on the Copyright form button (located just above the Final Manuscript line). Then follow the on-screen instructions until you are done.

Preparation of Oral Presentations

An oral presentation consists of 20 minutes for presentation of the paper, including an overview of the problem, the novel approach in the paper and results. An additional 5 minutes are available for discussion with the attendees. The presenter should prepare a reasonable number of slides in their electronic document, so as not to exceed the 20 minutes time. Typically, one slide is presented in one minute. Additional illustrations could be prepared to support possible
answers to attendees' questions.

Poster Guidelines

Authors of papers accepted as posters must format their paper according to the steps at the top of this page. The following are guidelines on how to produce your actual poster for the WONS poster session.

Each poster presenter will be provided with an easel and a board (portrait orientation) where to pin its poster.
Posters may either be an A0 sheet (approx 84cm x 119cm, or 33.1 in x 46.8 in) or several A4/letter sheets covering the same area as an A0 sheet.
The posters will be located in a public area, close to the session room, viewable during coffee breaks.
One of the authors should be present during the allocated coffee break (see Program) to present the poster to conference delegates. More detailed information on poster discussions will be given during the conference opening session.
Posters are more effective if set in primary colors.
Use complementary colors (yellow and purple, red and green, orange and blue) as a background to text and art work.
Use LARGE FONTS for the title and for "news caption" phrases ("news caption" phrases are excerpts from the written text that capture the essence of some of the central ideas).
Use at least 72 point font for the title, and 36 point font for the news caption phrases.
Use 18 point font for the text.
Use small blocks for the text - a wall of text is not attractive! Make sure that the small blocks of text can stand alone. That way, if someone comes up to your poster and reads only a small portion of it, it will still make sense.
Use only one type of font (mixed fonts have an unprofessional look).
Avoid using too many style changes (i.e., shadow, bold, italics, underscoring, etc.).
Consider using right-ragged text (justified text looks nice from a distance, but is more difficult to read; remember that people will be standing and reading the text on the spot -- you want to make the text as easy to read as possible).
Use lots of "white space" around your work -- light and empty space attracts the eye (and the reader).
Use simple fonts such as Helvetica or Times New Roman.
Run your spell check (twice!) and have a friend read the poster text in draft form before you mount the work.